Every day, we learn of an upcoming data breach. These breaches can be financially devastating to a company, destroy the confidence that patients, clients or consumers have in brands and create legal nightmares. This happens because cybercriminals find sensitive information whether on paper or in digital form stored in the documents (both physical and electronic) companies manage and use.
Secure document management is not just a good practice and a good idea, but a fundamental requirement. Secure document management safeguards documents from unauthorized access as well as attacks. It assists organizations in meeting major compliance standards like HIPAA, GDPR, FINRA and SEC.
Digital rights, encryption of documents watermarking, well-defined controls of access are the most important types of secure documents management. These options let you restrict access to a document only to those who need it for their work and prohibit them from editing, printing or copying it.
Document security is the restriction of the number of times documents can be downloaded, printed or saved on a different computer. This makes it impossible for cybercriminals to “rip” your data and put it on their own. It could even reduce the possibility of document corruption which is a common issue that is caused when a user accidentally or maliciously alters the content of the document.
Secure document management can help companies save time, money and energy by removing manual procedures that can lead errors. They also help improve client communication and create more trusting relationships. In the end, these technologies are vital to the success of any company.
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